Electronic Document Management System
Effective knowledge and information sharing is vital to any organization.
Content management solutions are intended to help businesses manage and
distribute information faster and more efficiently.
Today's world of information technology is all about accessing and managing
information in a cost-effective manner, saving valuable time and space.
Research shows that in any business 98 per cent of the documents are stored
and archived for future reference after their current utility ends. Large
spaces are required for storage of these documents, wasting valuable space.
Stored documents are also exposed to the risk of damage, being misplaced or
misfiled. Retrieving old documents is extremely time consuming as well as
resource centric sometimes, additional manpower is required just to
JPAC's document management solution handles documents by electronically
storing, organizing, indexing and filing. They can be retrieved as &
when required on a click of a button, without any loss of time.
User can accesses unstructured data in the form of documents present in
your organization and store them in a structured form.
User can access any documents to his desktop and enables him to work with
them, eliminating the need for paper-based documents.
It is a powerful document archival system, which ensures safety of
documents, faster access to them and huge cost savings.
This technology will enable you to manage paper as well as electronic
documents and files in a single system. Documents are electronic and can be
retrieved easily for quick reference. Depending on your requirements we
integrate a set of modules that provide a new level of information control
and help you manage your data effectively.
The EDMS have two different modules of operation
User Management : Create / Update / Delete users.
Folder Management : Create / Update / Delete folders.
Access Management : Assign different access rights to different folders.
Department / Work Area Management : Create / Update / Delete department or
division or work area.
It supports centralized and distributed scanning in immediate and batch
mode. It also supports policy based upload and Web-scanning.
It integrates tightly with MS-Office application through connectors so that
documents can be directly archived from MS-Office applications into
Provides file import services for bulk import of documents. It gets easily
integrated with various standard FAX servers and supports HTTP and FTP
based document upload. should supports both online and offline document
It supports both server side and client side integration for email
archival. Supports policy based archival of all the mails received or sent
through a mail client to the DMS repository or a folder scheduled for
It provides a central repository to archive high volume of documents that
can be accessed and shared between multiple users, locations or the entire
enterprise. Different document types and content are archived through
rights based archival.
It provides basic library services including check-in/check-out.
Document Versioning :
It maintain different versions of the document
Retention Policy :
Administrator is be able to set user wise / department wise retention
Document Indexing & Processing
Centralized indexing and post branch scanning along with Maker-Checker
scenario for document processing.
i. Enterprise Search:
It should exhaustive document and folder searches on date, indexes and
general parameters as well as full text search on image and electronic
OCR Engine :
Metadata of the scanned document need to be automatically stored towards
early search using OCR engine.
All standard features through web interface. Supports viewing image
documents through an inbuilt Image Viewer Applet.